Gallia, Jackson, Meigs & Vinton Solid Waste Management District
The Policy Committee of the Gallia, Jackson, Meigs & Vinton Solid Waste Management
District met Thursday, July 25, 2013 at 3:30 p.m.
Call to Order
Chairman, Harold Montgomery, called the meeting to order @ 3:30 p.m.
Roll Call was taken with the following members present: Gallia County: Harold Montgomery,
Brett Boothe, Lorie Neal, James Allen, Barb Bradley; Jackson County: Jerry Hall,
Randy Heath, Greg Ervin (late for Roll Call), Roy Arthur, Tom Woltz; Meigs County:
Tim Ihle, Tom Anderson, Jon Jacobs, Steve Swatzel - Proxy for Larry Marshall; Vinton
County: Janelle McManis, Vicki Maxwell, Mike Bledsoe, Gerald Stewart – Proxy for
Nick Rupert Sr. Guests included: Nick Rupert, Jr. of Rumpke. District Staff present
were Terri Marchi and Cindy Saltsman.
Minutes of 7/12/12 were reviewed. Harold Montgomery had a correction on page two:
change where it read “the Commissioners” to “the Board of Directors”, to make it
all consistent. Mike Bledsoe made a motion to accept 7/12/12 minutes after corrections
were made, Barb Bradley seconded the motion. All were in favor, motion passed.
Director’s Report Terri Marchi said we have two vacancies on the Policy Committee
with the untimely death of Tom Carlisle and the retiring of Greg Ervin. Terri took
this time to say she appreciated getting to know and working with Greg Ervin. She
wished him many long happy years in his retirement.
Terri updated the Committee on what the Planning Committee had been discussing in
their work sessions. Terri clarified a couple of changes on the scenarios that were
handed out to them at today’s meeting: one being the fees in Scenario B were listed
at 1/3/1, but they were changed to 1/2/1 during the work session; the other being
the start date for the RFP shows 2016 whereas the Planning Committee is working on
a January 1, 2014 start date. Terri stated that we do have an RFP out right now.
The Planning Committee recommended to the Board of Directors to go ahead with another
RFP and the Board of Directors did so at their last meeting. Terri said we are at
section 8 in the planning process which is the 15 year budget. Sections 1, 3 & 4
(Introduction section, list of our inventories and waste generation and reduction,
which are all mandatory) were finished and handed out for their review. Terri said
one week from today (August 1) is the opening of bids for anyone who wants to bid
on the RFP.
Randy Heath asked why the out of state money we receive can’t be the same as the
out of district. Harold Montgomery said it was because of the Interstate Commerce.
Terri Marchi said she thought it was in the Ohio Revised Code at that type of tier,
but don’t hold her to that. Harold Montgomery said he couldn’t answer that question.
Randy Heath voiced his concern about losing the District’s money for reimbursement
for the City of Jackson’s Curbside program. He said the City of Jackson has the
most successful recycling program in the district and that even the schools were
recycling. Terri asked him if he was aware that the Jackson Schools stopped their
cardboard collection and Randy said he was not. Randy said he was talking more about
educating the children and Terri said we could still do that. He stated that they
had one person doing the recycling and that the money the District gave them was
not enough to sustain the program but he felt he had a better chance for pushing
for the program if he had the $15,000 the District gives them. Randy said his fear
was that if you pull the recycling because of money then you are telling the children
that recycling is not important. Terri said if the District money is not enough
to sustain your program then why couldn’t you to collect them and drop off your material
at the drop-off sites, if it’s not enough to sustain your program is it enough to
force you to have to shut it down? Randy said no, but the buyback money is enough
to make an argument for it. Randy wanted clarification of the RFP and asked if the
people who get the bid will be able to make money off the recycling materials and
do we know how much that will be? Terri said there were a lot of variables on that.
Tom Woltz said the past history of the District of money received was around $200,000.
Randy asked if that could be $200,000 on top of whatever the bid is, Tom Woltz said
yes. Randy asked what the cost is and Terri said about $450,000. Tom Woltz said
that excludes what we get back. Tom Woltz asked Nick Rupert is he knew what to anticipate,
Nick said that answer comes from the top and he had no control of that. Terri Marchi
said the good news is this time there are other businesses that have the bid packets:
Waste Management, Sojourners and Osborne’s. Terri said that is better than just
one out from the District’s viewpoint. Terri said she felt that she doesn’t think
anybody that has been working on this hasn’t struggled with the choices that this
constitutes and asked Harold if that was a fair assumption. Harold said that is
correct. He went on to say that our budgets declining and don’t see our revenue
in the future going up. Volumes at the landfills are down. Right now we are in
a contract with Rumpke with an annual guarantee. Harold said he understands Randy
Heath’s concern about their recycling and there might be something about shifting
money that we give each county. Terri Marchi said in long range planning that perhaps
once things settle down there is a possibility that the City of Jackson and Meigs
Soil and Water might apply for a grant for $15,000 or $20,000. We could have a program
where we can do that. Harold Montgomery asked Randy Health to explain their curbside
program. Randy said they have curbside to every house in the community and it is
collected every other week. They have one employee that collects it with the help
sometimes of community service workers. The materials go to the District and the
District reimburses the City of Jackson for it. Terri said if they could get someone
else for their plastic then the rest of their material could be reimbursed in Jackson.
Randy Heath said he would find anyway he can to keep this program going because
he believes it is that valuable.
Terri then updated the Committee on the latest updates from EPA. They were meeting
today and it was about possibly changing the solid waste fees. The first scenario
was to collect all fees from landfills and there is no formula yet as to how to parcel
that money out to districts; the second scenario was to have a flat $4.59 fee, GJMV
could lose $500,000 to $1,000,000; the third scenario was a flat fee of $1.65 and
the districts could add a generation fee (has to be lower) on top of that, GJMV would
again lose $500,000 to $1,000,000. None of these are good for us as they are being
proposed now. That is another scary thing about trying to plan a 15 year budget.
Randy Heath said those three options are game changers and wondered how we could
start a new plan with such uncertainties. Harold Montgomery said there are other
parts to that as well; they are also talking about combining districts. Janelle
McManis asked if all three options included keeping the district. Harold said these
options were just discussing fees. Janelle McManis said the first option sounds
like they are by-passing districts completely. Terri said under that scenario we
would have to do education and public awareness. Terri said scenario one was an
answer to SB 290 that said that districts themselves could not do recycling in their
districts if there were two or more recyclers in the district. This is in response
to that bill; EPA will tell districts what to do. Terri asked her planner why we
had to start our planning process and was told to go on with how the rules are now;
we’ll worry about the rule changes when they come. Terri said we are going ahead
with this Plan and it could be obsolete, or we could be worrying about nothing. For
all these changes to take place we have to have a majority of republicans and democrats
that vote for them. Harold said the most challenging part of this Plan is to get
a 15 year budget that we can work with. Greg Ervin said he thought we had to go
ahead with what we have now and if things change then we’ll have to adapt. Terri
said if a bid comes in and it is not within the Boards liking we will have to reduce
our services and do what is just required (the drop-offs). We will have to consider
discontinuing curbsides, newspaper collection and aluminum can buyback. The Bid
opening will be August 1 @ 3:30 and the Board will meet August 8 @ 3:30.
Randy Heath said he appreciates everything the District’s done. His questions and
statements are not to be condescending or condemning they are questions he had to
ask on behalf of the City of Jackson. Harold said he understands that.
With a motion by Barb Bradley and a second by Randy Heath, the Policy Committee adjourned
at 4:16 p.m.
Gallia Jackson Meigs Vinton Solid Waste Management District * 1056 S. New Hampshire Avenue * Wellston, Ohio 45692 * 740-384-2164 *