Minutes 12/12/19

 

The Gallia, Jackson, Meigs & Vinton Solid Waste Management District Board of Directors met in regular session on December 12, 2019 at 3:30 p.m. at the District office, 1056 S. New Hampshire Avenue, Wellston, Ohio.

Chairman, Paul Haller called the meeting to order at 3:33.  The following were present: Harold Montgomery, Brent Saunders & David Smith – Gallia County; Paul Haller– Jackson County; Tim Ihle & Randy Smith – Meigs County; Tim Eberts – Vinton County.  A quorum was present.  Others attending were: Nick Rupert of Rumpke, Bill Cole and Cindy Saltsman.

 

Old business:

Minutes of 10/10/19 – Randy Smith made the motion to accept minutes of meeting 10/10/19, Brent Saunders seconded the motion. All were in favor, motion was approved.

 

New business:

Director/Treasurer Report

-Cindy reported to the Board that the State Plan had been approved and we no longer have to provide recycling to 90% of the population but is now 80%.

- Cindy said the gentleman that was interested in a possible lease of the building had changed his mind and wasn’t going to lease it.  She reported that we have only one RV in storage right now and the Wellston Fire Department was storing their flood equipment until their Christmas Toy Drive was over.

-Cindy reported to the Board that she had mistakenly used the district credit card at Walmart for personal use.  She had spoken to Chairman, Paul Haller that evening and he told her to just document the mistake and get it paid.  Cindy paid the card the very next day.  The Board was in agreement that she should make sure that it was documented and to note this to the Auditor’s when they do the audit.

-Treasurer’s report The Board reviewed the financials for August, September, October & November.  Brent Saunders made a motion to accept the Treasurer’s Report, Tim Ihle seconded the motion.  All were in favor, motion was approved.

 

-Resolution 1219 - A – To adopt the 2020 Budget

Dave Smith noted that the budget was spending $138,000 more than what was being anticipated to come in.  Cindy said the Executive Committee recommended that the Health & Sheriff Department Contracts continue in 2020 at the same rate of 2019. Though we will still be spending more than comes in, they decided with the districts high carry-over balance they would keep it as is for another year.    Tim Ihle made a motion to accept Resolution 1219 - A, David Smith seconded the motion.  All were in favor, motion was approved.

-Resolution 1219 - B – To adopt the 2020 Appropriations at the Fund Level

Harold Montgomery made a motion to accept Resolution 1219 - B, Tim Ihle seconded the motion.  All were in favor, motion was approved.

-Resolution 1219 – C – Designating Peoples Bank as Public Depository of the District

-Cindy told the Board that the depository was up at the end of 2019.  She placed ads in the district papers and Peoples was the only one that provided a bid.  It will be the same as the last one with no fees and the certificate of deposit would be 1.80 %, with no penalty for early withdrawals, providing it wasn’t closed to get a better rate elsewhere.  Randy Smith made the motion to accept Resolution 1219 – C, David Smith seconded the motion.  All were in favor, motion was approved.

-Resolution 1219 – D – An Amendment to the Drop-Off recycling contract with Rumpke of Ohio

This amendment is to make up for the State of Ohio raising the Transportation Budget Bill.  It is to be as follows: $.40 per unit per month for a one time per week service, $.80 per unit per month for a two time per week service, $1.21 per unit per month for a three time per week service,  Harold Montgomery made a motion to accept Resolution 1219 – D, Brent Saunders seconded the motion.  All were in favor, motion was approved.

 

Cindy asked the Board for permission to roll over the certificate of deposit into a new one for a five-year period with an interest rate of 1.80% when it matures on December 30th.  Randy Smith made a motion to give Cindy permission to roll over the certificate of deposit for a five-year period at the rate of 1.80%, Tim Ihle seconded the motion.  All were in favor, motion was approved.

 

Election of Officers

The Executive Committee recommended the following slate of officers for 2020:  Tim Eberts - Chairman, Harold Montgomery - Vice Chairman, Tim Ihle - Secretary and Paul Haller Ex-officio.  David Smith made the motion to accept the Slate of Officers as presented, and Brent Saunders seconded the motion.  All were in favor, motion was approved.

 

Other Business

Cindy thanked Paul Haller for his help and guidance as chairman the past year.  She also thanked Nick Rupert for everything he does for the district.

 

With a motion by Tim Ihle a second by Brent Saunders, the board adjourned at 3:56 p.m.